Automate and simplify your crew vacation process

EFOS Leave is a unique cloud-based vacation management system that automates the handling of complex, large volume bidding windows, allocating leave requests within seconds.

Automated data entry and intuitive user experience



Vacation Bidding

Enhance the transparency and flexibility of your vacation management process, and efficiently handle different types of bidding, across multiple teams, on a global scale.

  • Engineered for Aviation
    A standalone automated system, specifically engineered to handle the stringent demands of the aviation industry.
  • Immediate Bidding
    A first-come-first-served system, providing instant feedback on requests with automated allocation, based on validation rules.
  • Prioritised Bidding
    Individuals can submit multiple leave requests within specific windows, followed by automated allocation, based on validation rules.
  • Waitlisting
    If requests cannot be immediately approved, the waitlist function holds requests in a pool until suitable dates become available.
  • Automated Decision Making
    Before approving a leave request the system evaluates dates, direct clashes, crewing levels, rosters, individual leave points, and more.

Transparent Process

Ensuring a fair and accurate prioritisation structure for crew requests, making your vacation management process transparent end-to-end.

  • Points Based Prioritisation
    Leave points allocation is based on crew booking history. Managers can adjust chosen peak times to carry higher point values.
  • Seniority & Length of Service
    Tailored prioritisation based on seniority, current role or length of service can be configured to determine vacation approvals.
  • Contract Allowances
    Annual, seasonal or monthly automated bid window scheduling incorporates all employment contracts and union agreements.
  • Custom Validation
    Simple customisation of validation rules to cater for specific requirements for contractual or union agreements.

Streamlined Management

Integrate with your third-party systems for efficient communication and synchronised data throughout your entire vacation management process.

  • HR Systems & Active Directory
    HR systems and Active Directory integration allows for automatic updates to crew profiles and allocation allowances.
  • Crewing & Rostering
    Rostering system intergration provides a holistic overview of crew availability, ensuring accurate scheduling and resource planning.
  • Automated Data Management
    Automatic generation of vacation allowance, availability tracking, cut-off dates, carry-over functionality and more.

Enhanced User Experience

Empower your crew members to take control of their leave requests. Configure the user experience to provide flexibility, improving morale and wellbeing.

  • Crew Visibility Crew members have clear visibility of their available points, vacation requests, status, allowances, history, and waitlisted requests.
  • Administrator Access
    Comprehensive admin access and control of creating and managing user accounts, and the overall vacation request process.

How EFOS Leave works

Product implemented

Before EFOS

Air Malta was struggling with a leave management process that was highly complex and labour intensive. Each leave request had to be processed manually, which meant pilots and cabin crew were forced to wait a long time to get confirmation of their leave.


After EFOS

EFOS Leave replicated the airline’s custom validation rules in the new digital platform. This made the transition smoother, as these rules were already accepted by both union representatives and crew members.


What they said

“The project was delivered very swiftly, enabling Air Malta’s team to quickly realise the benefits of the new software. The team at Evoke were committed and totally onboard for this project. The system was easy to understand, and help was always found along the project.”
Caroline Zammit